With a lot of choices in the market, we have highlighted the top six HR and payroll software options for 2023.
The human resources and payroll software market is growing and is expected to have a market size of $15.43 billion by the end of 2030, according to Market Research Future. These solutions are designed to automate tasks to streamline HR processes and offer better visibility into different HR functions.
With so many options in the market, it can take time to pick up. To get you started, we’ve highlighted the top six HR and payroll software for 2023.
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Feature comparison table
The top human resources payroll software of 2023
Gusto: Best for startups and small businesses
Gusto is one of the top HR payroll software offering a variety of features, including benefits management, full-service payroll, workers’ compensation insurance and time tracking. It is ideal for startups and organizations with a small number of employees.
Gusto can be used for managing payroll and HR functions for employees and contractors, including employee benefits such as retirement and health. However, it lacks international payroll, and the pricing structure gets expensive if you have a large number of employees. Gusto does offer a free 30-day trial.
Top features
- Full-service payroll: Gusto offers all the tools you need to manage payroll, including automated features.
- Hiring and onboarding: Hiring and onboarding tools offered by Gusto include onboarding checklists, online storage of onboarding documents and the ability to send offer letters.
- Employee finance tools: One of the unique features Gusto offers is its Gusto Wallet, through which employees can track their spending and use financial tools to help them save. Gusto also offers an employee debit card.
Pros
- Compliance guidance and automatic tax filing.
- Easy to set up payroll.
- Transparent pricing structure.
Cons
- Expensive at scale.
- No international payroll.
Pricing
- Simple: $40 per month plus $6 per month per person.
- Plus: $60 per month plus $9 per month per person.
- Premium: Customized.
Rippling: Best for high-tech organizations
Rippling is a top choice for an all-in-one HR software that is user-friendly yet offers a full range of features. There are no standard subscription plans, which are more expensive than competitors; however, the functionality is outstanding. It is ideal for high-tech organizations that wish to control their operations and processes using a fully integrated platform.
Top features
- One-click payroll: There is no need for any manual entry with the one-click payroll feature offered by Rippling. Using this feature, you can customize the PTO policy, review time off requests and perform other payroll functions without doing any manual entry.
- Global workforce management: Using Rippling, you can manage your global workforce and pay them in their foreign currency.
Pros
- All-in-one HR software.
- Customizable.
- Extra tools for remote workers.
Cons
- Lack of standard subscription plans.
- Expensive.
Pricing
Paychex: Best for growing businesses
Paychex offers HR and payroll software for businesses of all sizes. The scalability provided by Paychex makes it ideal for growing businesses. It includes all the basic features you expect from a top HR payroll software. One of its standout features is its business insurance management tools. There is even a Paychex Essentials version optimized for small businesses that need a simple payroll software. Unfortunately, the user interface isn’t the best, and it has a bit of a learning curve.
Top features
- Employee self-service: This is one of the best features of Paychex. This tool allows employees to complete their new hire paperwork, change personal information, view payroll data, request time off, fill out tax forms and more.
- Reporting: The workforce analytics offered by Paychex includes over 160 different types of reports, including tax deposit notices and payroll journals.
Pros
- Outstanding scalability.
- Free training webinars.
Cons
- Clunky user interface.
- Steep learning curve.
Pricing
- Paychex Flex Essentials: $39 per month plus $5 per month per employee.
- Paychex Flex Select: Customized.
- Paychex Flex Pro: Customized.
Justworks: Best cloud-based solution
Justworks is a cloud-based human resources information system offering a plethora of features, including staffing, payroll, compliance support, health enrollment and benefits. As it is a cloud-based system, Justworks can be accessed from any device that has the internet. Justworks also offers professional employer organization functionality to help provide cost-effective HR solutions.
Top features
- Payroll dashboard: Justworks has a payroll dashboard that offers a high-level view of the entire payroll setup. You can browse individual details for any employee, contractor or vendor.
- Training course library: Justworks has a training course library on different topics, including harassment prevention, inclusion in the modern workplace and compliance.
Pros
- Optimized for cloud.
- Excellent customer service.
- Advanced reporting options with Plus plan.
Cons
- Lack of e-sign functionality.
- Time tracking is a paid add-on.
Pricing
- Basic: $59 per month per employee.
- Plus: $99 per month per employee.
Papaya: Best for global payroll
Papaya offers a suite of solutions to streamline global hiring, payroll and workforce management. It also functions as a POE functionality for small and midsize businesses. The PEO also extends to international hiring and employee onboarding.
The global features offered by Papaya make it the best payroll and HR software for companies operating in multiple countries. The pricing structure makes Papaya more expensive than most of its competitors.
Top features
- Employer of record: This feature allows for international recruitment and compliance with local employment laws in over 160 countries. In addition, the compliance support offered by Papaya helps file local tax paperwork and make international payments.
Pros
- Supports global HR functions in over 160 countries.
- Strong automation tools.
- Transparent pricing.
Cons
- Initial setup takes time.
- Expensive depending on required services and the number of employees.
Pricing
- Customized quote starting at $20 per month per employee.
QuickBooks Payroll: Best for companies that use QuickBooks for accounting
QuickBooks Payroll is ideal for those already using QuickBooks accounting and has less than 150 employees. The same-day or next-day direct deposits are one of the standout features of QuickBooks Payroll. It also offers automatic tax filing, geofencing tools for employee attendance and an excellent mobile app.
Top features
- Automatic payroll: You can automatically run payroll for salaried and hourly workers through direct deposit.
- QuickBooks Integrations: This software automatically syncs with accounting records from QuickBooks Online. This means you won’t have to manually export payroll information.
Pros
- Seamless integration with QuickBooks Accounting.
- Tax penalty protection with the Elite plan.
Cons
- Additional filing fees.
- Limited integrations.
Pricing
- Core: $22.50 per month plus $5 per employee per month.
- Premium: $37.50 per month plus $8 per employee per month.
- Elite: $62.50 per month plus $10 per employee per month.
How to choose the right human resources payroll software
Implementing a payroll software has many benefits, including better operational efficiency, tax compliance and employee experience. However, when choosing the right HR payroll software, you must consider several factors.
On-premise vs. online
On-premise solutions are housed on internal servers, requiring a substantial investment in license fees, IT staff and hardware. It will also require some maintenance expenses. The advantage of on-premise solutions is that the system operates on an internal network, which can be accessed without an internet connection. It can also provide greater security, control over hardware and low monthly costs.
An online solution, such as cloud-based payroll software, offers greater flexibility in terms of being able to scale up or down. In addition, less investment is required upfront, and that data remains secure on an online server. Other advantages of an online solution include ease of deployment and greater customization.
Integrations
If you already have a tech stack for other business functions, such as accounting and HR, you need to consider whether the payroll software can integrate with your existing ecosystem. If it can’t integrate, you will have to invest in either new software or choose to run a separate system for payroll. This may not be a convenient or efficient way to run payroll and manage employees.
User interface
Every business would want software with an intuitive and simple user interface. However, there is often a tradeoff between simplicity and functionality. HR payroll solutions offering advanced features or more control over HR processes are often more complicated to use and have a steep learning curve. You will need to find the right balance based on your organizational needs.
Needs analysis
In searching for the most suitable HR payroll software, you must be aware of your specific requirements. Your business may prioritize certain features over others. For example, if you have a global workforce, you would appreciate software that offers international payments and tax compliance. Similarly, if you are an enterprise-level organization, you might need certain administration and security controls suited for a larger number of employers.
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